Programs and Rentals
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      1. Resources for Retreat Leaders
      2. Features
      3. Programs and Rentals

      Banquet Event Order (BEO)

      Share program and event details with your team organized by functional area - registration, operations, front desk, housekeeping, kitchen, accounting, audiovisual, and more.

      A Banquet Event Order (BEO) is most often associated with a rental client event, but it can also help your teams prepare for and deliver in-house retreats and programs.

      It’s a great internal team communications tool!

      In this article, we will refer to a fictitious center named Drala Yoga.

      Here’s what we will cover:

      See also, Rentals, Configure a New Program, and Program Notes. 

      A sample BEO

      Our conferences manager created a Banquet Event Order (BEO) for A Like Totally Excellent Event that is being hosted at Drala Yoga 10-12 September.

      The printed PDF version of this document is shown below.

      That's just a sample. In the next section, we'll show you how to create a custom BEO for your center.

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      BEO Editor

      The BEO is associated with a Program in Retreat Guru.

      To create a BEO, go to Programs > (choose a program to edit) > BEO.

      Adding content

      Type directly into the content area and use the WYSIWYG (What You See Is What You Get) toolbar to apply a paragraph style, bold, italics, alignment, links, and more.

      Use the drop-down menus to insert Program Codes, Program Notes, and Rental Codes into the content area.

      Template codes

      Program codes

      Information about the program from Programs > (choose a program to edit) > Information, like the name of the program, and start and end dates. Select these fields from the Program Codes drop-down. These are standard information fields within Retreat Guru and cannot be modified.

      See also, Configure a New Program.

      Program notes

      Custom notes that you have configured globally at Reg Settings > Program > Note Categories can be selected from the Program Notes drop-down.

      See also, Program Notes. 

      Rental codes

      If this program is associated with a rental event (using Rentals v2 feature), template codes for custom rental inquiry form questions and admin-only rental notes can be selected from the Rental codes drop-down. These template codes will be replaced with information from the rental inquiry form and your admin-only rental notes when the BEO is viewed.

      See also, Rentals,

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      View a BEO

      From the BEO Editor page,

      • View - opens a PDF-like version of the document in a new browser tab. This view includes a PRINT button.
      • Copy Link - copy the URL to the clipboard. Share this link with members of your team for easy access to a PDF-like view of the BEO. 

      Here's a sample PDF-like printable view of the BEO.

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      rg-favicon-32 To BEO, or not to BEO, that is the question. If you have any questions, comments, or suggestions for improvement, please contact your friendly support guru.